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Employment

Administrative Coordinator

The Administrative Coordinator (AC) manages regular office operations. The position communicates with the public; enters donor and gift data; handles basic bookkeeping; works on administrative aspects of outreach events; manages office supplies, keeps records, and compiles bank deposits. The AC’s ultimate responsibility is the smooth operation and coordination of the office systems at BHHT. The ACC is supervised by the Executive Director (ED). This is a full-time salaried position. Overtime pay will be approved by the Executive Director (ED). This position is primarily in-person.

Essential Duties and Responsibilities include, but are not limited to the following:

  • Public Relations
    • Serve as the Trust’s “first point of contact” for office visitors, telephone calls, and general email.
    • Be responsible for making good first impressions and stewarding lasting relationships.
  • Donation and Database Management
    • Keep accurate records on the donor database
    • Maintain major gift file for the auditor
    • Process donations, prepare and send donor acknowledgement letters
    • Assist with donor and outreach events.
    • Create/Maintain event forms as needed.
  • Administrative and Bookkeeping
    • Organize and maintain the central office.
    • Perform various general administrative tasks, including record-keeping, computer back-ups, securing office supplies, and attending to various office operational and maintenance needs.
    • Manage bill paying, checking account and credit card reconciliation, and sales tax payments.
  • Assist with various other aspects of the Trust’s work as needed and directed by the ED.
  • Represent the Trust in a positive light in all encounters with the public.

Minimum Qualifications (Knowledge, Skills, and Abilities):

  • A willingness to show initiative, flexibility, ability to work with diverse people, with a positive attitude and a sense of humor.
  • Ability to work as part of a team, bringing leadership in operations to the organization.
  • Possess the ability to translate broad goals into achievable steps and set/manage appropriate expectations.
  • Handle detailed, complex concepts and problems and make rapid decisions regarding management and stewardship issues.
  • Ability to prioritize, plan, and meet deadlines.
  • Demonstrate strong written and oral communication skills.
  • Show an orientation to detail and well-organized work, in managing on-going activities.
  • Demonstrate strong computer skills, including experience with Microsoft Office (Word, Excel, and PowerPoint), Database Management (Little Green Light), and QuickBooks.
  • Ability to quickly learn and maximize the utility of new software programs.
  • Have rigorous standards of discretion and confidentiality.
  • Have a willingness to “pitch in” when needed, working effectively on a small staff.

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

Compensation:

Full-time. Paid Holidays, Personal Time, Vacation. Healthcare Stipend.  Salary range: 45-50K

Interested parties should email cover-letter and resume to info@bluehillheritagetrust.org

Have some free time or need an excuse to get outdoors? Consider contacting us about volunteer opportunities at BHHT.

Blue Hill Heritage Trust provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements,Blue Hill Heritage Trust complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Blue Hill Heritage Trust expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Blue Hill Heritage Trust’s employees to perform their job duties may result in discipline up to and including discharge.